Business Software for Schools & Training Centres in Ghana
Schools and training centres need to collect fees, manage staff payroll, track expenses, and produce financial reports for boards and regulators. DigiSMEHub handles invoicing for school fees, payroll for teachers and support staff, purchase orders for supplies, and double-entry accounting — so your finance office runs smoothly.
Challenges schools & training centres face every day
Fee collection is chaotic
Parents pay in instalments — some by cash, some by Mobile Money, some by bank transfer. Tracking who has paid and who hasn't is a nightmare.
Payroll is manual and error-prone
Teacher salaries, allowances, and deductions are calculated by hand in spreadsheets. Mistakes cause frustration and compliance risk.
No proper financial reports
School boards and regulators ask for income statements and balance sheets. Producing them from paper records takes weeks.
Supply purchases are untracked
Textbooks, stationery, cleaning supplies, and food for feeding programmes are bought without purchase orders. Costs spiral.
How DigiSMEHub solves them
Fee invoicing with partial payments
Issue invoices per student per term. Track partial payments, outstanding balances, and send reminders to parents.
Staff payroll processing
Set up teachers and support staff with salary, allowances, and deductions. Run payroll monthly — net pay, SSNIT, and tax are calculated automatically.
Financial statements on demand
Trial balance, profit and loss, and balance sheet are generated automatically from your transactions. Ready for board meetings and audits.
Purchase orders for supplies
Create purchase orders for books, furniture, and supplies. Receive goods, match against orders, and track spending by category.
How a private school in Tema uses DigiSMEHub
- 1
At the start of term, the bursar creates invoices for each student's school fees.
- 2
Parents pay in instalments via Mobile Money and bank transfer. Each payment is recorded against the student's invoice.
- 3
The school orders new textbooks — a purchase order is sent to the supplier.
- 4
Teachers and support staff are paid monthly via the payroll module. SSNIT contributions are calculated automatically.
- 5
At term-end, the finance office generates a profit and loss report and balance sheet for the school board.