Business Software for NGOs & Small Organisations in Ghana
NGOs, community-based organisations, and small non-profits need to track budgets, manage expenses, pay staff, and produce financial reports for donors and boards. DigiSMEHub gives you budget management, purchase orders for procurement, payroll, double-entry accounting, and financial reports — so every cedi is accounted for and donor reporting is straightforward.
Challenges ngos & small organisations face every day
Donor funds are hard to track
Grants come from multiple donors with different reporting requirements. Tracking which funds are spent on what is complex.
Procurement lacks accountability
Staff buy supplies and services without formal approval processes. Spending exceeds budgets without anyone noticing.
Financial reports take weeks to prepare
Donors and boards request financial statements. Compiling them from paper records and spreadsheets is time-consuming and error-prone.
Payroll compliance is a concern
Staff SSNIT contributions, tax deductions, and allowances need to be calculated correctly. Manual processing leads to errors.
How DigiSMEHub solves them
Budget tracking
Set budgets per project or programme. Track spending against budgets in real time with budget-vs-actual reports.
Procurement with approval trail
Create purchase orders for all procurement. Goods Received Notes and supplier bills create a clear audit trail.
Financial reports on demand
Trial balance, profit and loss, balance sheet, and cash flow reports are generated automatically. Ready for donors anytime.
Payroll with statutory deductions
Process monthly payroll with SSNIT, tax, and other deductions calculated automatically. Export payslips for records.
How an NGO in Tamale uses DigiSMEHub
- 1
A new donor grant is received. The finance officer sets up a budget for the project with line items for staffing, travel, and supplies.
- 2
Staff submit purchase requests. The finance officer creates purchase orders and tracks approvals.
- 3
Suppliers deliver goods. Goods Received Notes are recorded and supplier bills are matched.
- 4
Monthly payroll is processed for all programme staff. SSNIT contributions and tax deductions are calculated automatically.
- 5
At quarter-end, the finance officer generates a profit and loss report and budget-vs-actual report for the donor.