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DigiSMEHub

Purchase Order Management for SMEs in Ghana

Control what you buy and from whom. DigiSMEHub Purchase Orders lets you create POs, send them to suppliers, receive goods with GRNs, generate supplier bills, and record payments. Stock and accounting update automatically at every step.

Why businesses choose DigiSMEHub for purchase orders

Supplier Management

Create POs linked to your supplier directory. Track spend by supplier.

Goods Receiving

Record what you received against what you ordered. Partial receipts supported.

Bill Tracking

Generate supplier bills from POs. Track payment status and aging.

Auto Stock Update

Receiving goods updates inventory automatically. No manual stock adjustments.

Who is this for?

Any business that buys products from suppliers — retailers, wholesalers, manufacturers, pharmacies, and distributors in Ghana and Africa.

Feature highlights

Purchase order creation with supplier and line items
PO approval workflow (draft → sent → received)
Goods Received Note (GRN) generation
Partial receipt support with quantity tracking
Supplier bill creation from POs
Bill payment tracking with partial support
Automatic stock update on receipt
Automatic accounting journal entries (inventory and AP)
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An electronics shop in Accra

An electronics shop in Accra orders phones and accessories from three suppliers. The shop owner creates a PO in DigiSMEHub, sends it to the supplier, and waits for delivery. When the goods arrive, the stock clerk receives the PO — stock updates automatically and a GRN is created. The owner then generates a supplier bill and records the payment when it is made. AP and inventory ledger entries are posted automatically.

Frequently asked questions

Can I track partial deliveries from suppliers?+
Yes. Receive any portion of a PO. The system tracks how much was ordered vs. received.
Does receiving update stock?+
Yes. Receiving a PO creates a Goods Received Note and increments stock for each product automatically.
Are supplier bills created from POs?+
Yes. Generate a bill directly from any PO. The bill includes all line items and amounts.
Does the accounting update automatically?+
Yes. Receiving goods debits inventory and credits accounts payable. Payments debit AP and credit bank.

Works great with

Inventory

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Payments

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Accounting

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Invoicing

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